Auction Item Procurement
Procurement Deadline: January 27, 2017
A successful auction depends on you!
How to Procure Your Auction Item
Procuring does not mean purchasing but rather generating. Unless you are so inclined, you need not purchase items to donate to the auction. Should you choose to buy an item or gift certificate, ask the merchant to match your purchase, and you have twice the donation.
Keep your auction procurement info handy; be sure to sign your name to the letter and put your name in the Solicitor's Name box so you get credit for procuring the item. When you patronize a business, especially one you use regularly, ask them to donate.
Forms to keep on hand are the following:
- Auction Letter 2017 (Procurement Letter)
- Procurement Form
- Sponsor Sheet
- Auction Item Wish List / Ideas
- Think broadly – what can you donate, what can your friends, family, and acquaintances donate, and what can the businesses you patronize donate?
- Be ready to answer questions about the Niles Adventist School – who we are and what we do. Remember it's all for the kids!
- Ask for more than you expect to get. For example, ask for dinner for six. If you get dinner for four, that's great.
- Be sure you, as the solicitor, and the donor both fill out the procurement form completely. That saves lots of phone calls from the auction office to get the details.
- What if they say “No?” Sometimes they do; don't take it personally. Sometimes they say all their donations are gone for the year – that would be 2016. Say you will come back after January 1, 2017. Do ask if they have any deadlines or make donation decisions only once or twice a year.
Source: The Bear Creek School